AGENCY: Office of Vital Records and Statistics

SERIES: 81445
TITLE: Delayed certificates of birth
DATES: 1905-
ARRANGEMENT: Numerical by delayed file number

DESCRIPTION: These records support the agency's function to document, preserve, and certify the facts of births for residents of the state. These records document the filing of a birth either by an individual or by a court of competent jurisdiction one or more years after the event; and serve as the official birth record. They are valid for all purposes where a certificate is required by the state or federal government (Laws of Utah, 1905, chapter 120). They are also used to prepare an annual compilation, analysis, and publication of statistics (Utah Code 26-2-3 (2013)). Records contain details of an individual's birth and parentage. This series includes an index. These records document "birth, death, fetal death, marriage, divorce, dissolution of marriage, or annulment." (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports, applications, official registers and other similar records.

RETENTION

Permanent. Retain until administrative need ends

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285

AUTHORIZED: 07/23/2018

FORMAT MANAGEMENT

Paper: Retain in Office until scanned and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

As a vital record this information is of historical value and provides legal evidence of an individual's rights (Utah Code 26-2-26 (1995)).

PRIMARY DESIGNATION

Exempt. Utah Code 26-2-22(2012)

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