AGENCY: Office of Vital Records and Statistics

SERIES: 81489
TITLE: Certified record and research requests
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: These records support the agency's function to document, preserve, certify, and appropriately provide access to the facts of births, deaths, and family formation for residents of the state (Utah Code 26-2-22(4) (2012)). These records document Internet, postal, or in-person requests for a certified copy of a vital record, researched statistical data, or for searches of paternity, and the agency's response to each request. Records may include information about the requester and their relationship with the certificate holder, fee payments, actions taken, and certificates returned as undeliverable mail.

RETENTION

Retain for 6 month(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 02/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 6 months and then destroy.

Computer data files: Retain in Office for 6 months and then delete.

APPRAISAL

Administrative Fiscal

A random sample of all completed requests is taken semiannually and audited annually.

PRIMARY DESIGNATION

Public