AGENCY: Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.
SERIES: 81564
TITLE: Environmental laboratories file
DATES: 1986-
ARRANGEMENT: Alphabetical by lab name
DESCRIPTION: This is the file of laboratories that conduct tests for environmental problems, such as water pollution. Oversight of these laboratories is required by the Clinical Laboratories Improvement Act of 1967 (42 USC 263a). See 2 CFR 600 Subpart C. This file includes Statement of Deficiencies and Plan of Correction, Specimens Received Per Year, Laboratory Personnel Report, Licensure Recommendation-CLIA Laboratory, Summary of Deficiencies not Corrected, Post-Certification Revisit Report, Laboratory Survey Report, copy of license or certification, proficiency test results, correspondence, and Suggestions for Laboratory Improvement. Information includes the name and address of the lab; the Clinical Laboratories Improvement Act code number; the Medicare identification number; the type of tests performed by the lab; the names and titles of all personnel functioning as director, supervisor, technologist, or cytotechnologist; the date of the survey; the names and titles of the surveyors; and the items that were inspected and the results of the inspection.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 1 year and then destroy.
APPRAISAL
Administrative
Although several CFR sections discuss the requirement for these records, they do not specify the retention. In that case, the provision of the Paperwork Reduction Act of 1981 (5 CFR 1320) sets a three year retention for this record.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. On site survey reports, corrective action plans, certificates, performance evaluations, quality assurance manuals, method lists, radiologic materials handling licenses