AGENCY: Department of Health. Office of Finance

SERIES: 81848
TITLE: Deductions and other earnings register
DATES: 1981-
ARRANGEMENT: Chronological

DESCRIPTION: This is a report of the deductions or other earnings an employee incurred during the calendar year. This is reviewed by federal auditors when part of an employee's income comes from grant funds. This report includes deduction or earning code, pay period date, low organization number, employee social security number, employee name, current deduction or other earning amount, month to date totals, quarter to date totals, year to date totals, and grand totals in each category by low organization.

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1987

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative Fiscal

This record is subject to federal audit. The federal audit period is based on submission of the final audit report. This can happen up to a year after the end of the last fiscal year of the grant. For this reason, a five year retention would ensure that the information is available if needed.

PRIMARY DESIGNATION

Private

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