AGENCY: Department of Health. Bureau of Health Promotion

SERIES: 81927
TITLE: Early and periodic screening, diagnosis, and treatment screening master file
DATES: undated
ARRANGEMENT: none

DESCRIPTION: This consists of two separate files. One produces the information on recipients and the other is used to produce backup tapes of the file. This series includes case number; case name; recipient's name, address, identification number, sex, age, and date of birth; dates and types of service received; and the district and county codes. This is a file of automated data system, file key: EPSDT.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Tape Library for 4 years and then destroy.

APPRAISAL

Administrative

The retention is based on the requirements of 42 CFR 431.17(b)(2) which required the maintenance of statistical records. Section (c) of 42 CFR 431.17 states only that the record must be maintained for the period required by the secretary. However, 45 CFR Part 74 states that grant related records must be maintained for three years from submission of the annual or final expenditure report. As the annual report may be submitted up to a year after the end of the fiscal year, a four year retention is recommended.

PRIMARY DESIGNATION

Private