AGENCY: Department of Government Operations. Division of Finance. Payroll Office
SERIES: 82186
TITLE: Payback advance file
DATES: 1984-
ARRANGEMENT: None.
DESCRIPTION: When the state went on the Human Resource Management System (HRM) there was a need to change the pay schedule. Since there would be no pay for 3 weeks a pay advance was given to each employee who wanted it to be paid back at or before termination. These files are the forms for payback. They are kept in the file until payback is made then the information goes to the HRM system and a reconciliation report is made.
RETENTION
Retain for 1 year(s) after resolution of issue
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1988
FORMAT MANAGEMENT
Paper: Retain in Office until payback has been made and then transfer to State Records Center. Retain in State Records Center for 1 year and then destroy.
Computer data files: Retain in Office for 1 year after resolution of issue and then delete.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Private. Utah Code 63G-2-302(2)(b,d)(2019)