AGENCY: Department of Health. Division of Community and Family Health Services

SERIES: 82203
TITLE: Executive correspondence
DATES: 1977-2009.
ARRANGEMENT: Chronological

DESCRIPTION: This is a file of all the correspondence generated by the division director. It includes correspondence and internal memoranda to other bureaus and divisions in the department, to department management, to other state agencies, to the general public, and to federal agencies.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until administrative need ends and then transfer to State Records Center. Retain in State Records Center for 4 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

Records not duplicated elsewhere that document the activities of the division and show its organization, function, pattern of action, policies, procedures, and achievements are of long-term value and should be retained. However, correspondence dealing with routine day-to-day matters should be weeded out when no longer needed. A private classification is required due to the fact that these files include items relating to pending and completed personnel actions and other sensitive items. Records under "A" do not serve as the basis of official actions, such as notices of holidays or charity and welfare fund appeals and similar papers. Records under "B" relate to the internal administration or housekeeping activities of the office. In general these records relate to the office organization, staffing, procedures, and communications; the day-to-day administration of office personnel; supplies and office services and equipment requests and receipts; and the use of office space and utilities. Also, records that are duplicates of information filed elsewhere.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private