AGENCY: Department of Human Services. Office of Fiscal Operations

SERIES: 82340
TITLE: Checks and cash transmittal files
DATES: 1984-2004.
ARRANGEMENT: Numerical by low organizational number.

DESCRIPTION: This record is copies of transmittals for checks and cash deposited into a divisions and district office's Financial Information Resource Management Services account. Deposits are made by low organizational number. This series includes deposits with the State Treasurers, date, department number, collection number, description number, account number, totals, Services Request and Billing Form, copies of checks, and copies of receipts. Distribution of forms is as follows: white to State Finance, canary to State Treasurers, pink and goldenrod to Social Services Finance.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 09/1988

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after the end of the fiscal year and then destroy provided all audits have been completed.

Microfilm master: Retain in Archives for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

Retention is also based on the fiscal and accounting policies outlined in 42 CFR 433.32.

PRIMARY DESIGNATION

Public