AGENCY: Department of Human Services. Office of Fiscal Operations

SERIES: 82370
TITLE: Emergency revolving fund printout files
DATES: 1984-
ARRANGEMENT: Alphabetical by district, thereunder by client's name

DESCRIPTION: This is a printout of checks issued to public assistance recipients who have received emergency funds. These printouts are used for issuance confirmation since this type of assistance can only be given once. The printouts are used to check the checks cashed against deposits made, to balance the books on a quarterly basis, and to compile a report required by Finance. This series includes the client's name, reason for payment, and the amount of check,

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/1989

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Office for 2 months and then erase.

Paper: Retain in Office for 3 years after end of the fiscal year or until all audits have been completed and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Private

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