AGENCY: Department of Human Services. Office of Fiscal Operations
SERIES: 82411
TITLE: Internal service fund billing files
DATES: 1984-
ARRANGEMENT: Alphanumerical by division, thereunder chronological
DESCRIPTION: This is a record of the crude expenses listed for each division to the current date. This series includes asset, rental charges, copy machine charges, and all other billable expenses. This also includes any type of work papers, copies of supporting documents, and interdepartmental transfers.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 09/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after the end of the fiscal year and then destroy.
Computer magnetic storage media: Retain in Office for 3 years after the end of the fiscal year and then erase.
APPRAISAL
Administrative Fiscal
The retention of the paper and the magnetic tape have been set for the same amount of time due to the fact that all budget officers do not make changes to the data file, but rather only to the paper copy. retention is based on the fiscal accounting policies outlined in 42 CFR 433.32.
PRIMARY DESIGNATION
Public