AGENCY: DWS. Office of Rehabilitation. Division of Services for the Blind & Visually Impaired. Training & Adjustment Services
SERIES: 82617
TITLE: Out-of-state client case files
DATES: 1975-2020.
ARRANGEMENT: Alphabetical by name.
DESCRIPTION: These case files are incomplete histories of clients originally participating in programs and receiving other services from the division but who have moved from the state. These files include case information and referral form; physician's report of eye examination including diagnosis, prognosis, and insurance information; supplemental report of eye examination; remarks of teachers; and other documentation relating to care and treatment of eligible individuals. Data elements include age, current and past addresses, date of birth, educational level, medical information, marital status, military service, name, name of next of kin, occupation, physical disabilities, religious preferences, social security number, and telephone number.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 05/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
APPRAISAL
Administrative
These files are maintained to provide the case histories for clients returning to the state and then provide for the destruction of the files.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Controlled. Personnel evaluations are confidential, the remaining information is private