AGENCY: Salt Lake City (Utah). Fleet Management

SERIES: 82748
TITLE: Automated work order history
DATES: 1979-2015.
ARRANGEMENT: Numerical by work order number

DESCRIPTION: This automated file contains information on vehicle maintenance accessible by work order number. It is used to reference vehicle repairs. The file is stored on hard disk and backed up on tape weekly and monthly. This file includes work order number, vehicle unit number, parts, labor and commercial charge information, repair categories or work order, problem and action taken maintenance and operating history, billing information, and related analysis.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 05/1987

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Office for 5 years or until 1 year after disposition of vehicle and then erase.

Computer magnetic storage media: Retain in Agency Record Center for 2 weeks and then erase.

Computer magnetic storage media: Retain in Agency Record Center for 1 year and then erase.

Paper: Retain in Office for 6 months and then destroy.

Computer output microfiche master: Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative

This retention is based upon the administrative needs expressed by the division.