AGENCY: Division of Risk Management

SERIES: 82832
TITLE: Property and casualty risk management claims files
DATES: 1980-2015.
ARRANGEMENT: Numerical by claim number

DESCRIPTION: These case files are used to manage the reporting, investigation, and settlement of property and casualty claims filed against the state, colleges and universities, and school districts. These files include investigative notes regarding the incident, and the injury; conversations with affected parties; legal papers such as the notice of claims, summons and complaints, interrogatives, and depositions; financial records such as the record of payments, and authorizations for settlement. Personal identifying information includes: name, address, telephone number, date of birth, medical history, possible psychiatric history, property ownership, and number of dependents of claimant.

RETENTION

Retain for 7 year(s) after resolution of issue

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after closure and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative Legal

Some of the legal records are duplicated in the Attorney General's Office, Litigation Division. Because of the investigative notes and the subjective comments that may be included, and the investigator's recommendations to settle, the agency is requesting a confidential classification. Total Claims Summary Reports, which are in system design phase now, will be public. The agency requests that information about an individual claim is confidential.

PRIMARY DESIGNATION

Controlled

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