AGENCY: Ogden School District (Utah). Business Office

SERIES: 83515
TITLE: Payroll register
DATES: 1961-
ARRANGEMENT: Alphabetical by employee name

DESCRIPTION: This computer printout is a complete record of what employees were paid. It is printed biweekly after classified employees are paid, and monthly after certified employees are paid. It includes name, social security number, marital status, number of exemptions, pay status, federal tax, state tax, FICA, and retirement, and pay period. It is used for referencing information on specific pay periods. Since 1984, it has been placed on COM.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 02/1989

FORMAT MANAGEMENT

Paper: Retain in Office for 6 months and then destroy.

Computer output microfiche master: Retain in Office for 3 years and then destroy.

APPRAISAL

This retention is based on the administrative needs expressed by the department. This retention is shorter than the approved retention indicated in the school district general records retention schedule. This shorter retention is recommended because the district's payroll history report compiles all payroll registers and it is kept for 50 years. It is therefore unnecessary to maintain the payroll register for the 7 years.

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