AGENCY: Department of Government Operations. Division of Finance. Accounting Operations
SERIES: 8352
TITLE: Month's end history file of paid vouchers
DATES: 1981-1996.
ARRANGEMENT: Chronological by warrant date
DESCRIPTION: This is the end of the month record of all the month's voucher payments. It is transferred from the Month-to-Date File of Paid Vouchers once a month. It is used to balance the ADABAS Vouchers Payable Daily Totals Report after each month's file has been transferred to tape. A security backup of this tape is made and transferred to the Perpetual Storage vault because this file is a vital record. This is part of Vouchers Payable Data System. This record includes all the information produced by the Warrant Generator.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 04/1986
FORMAT MANAGEMENT
Computer magnetic storage media: Retain in Tape Library for 2 years and then erase.
Computer magnetic storage media: Retain in Office for 2 years and then erase.
APPRAISAL
Administrative Fiscal