AGENCY: Ogden School District (Utah). Business Office

SERIES: 83586
TITLE: Distribution reports
DATES: 1983-
ARRANGEMENT: alphabetical by employee's name

DESCRIPTION: This monthly computer printout is used by directors to monitor program budgets. The report comes in three sections: an alphabetical listing by employee's name, numerical by fund code, and numerical by program code number. They all contain: names of employees, social security numbers, account number, current amount paid, total paid month to date, quarter to date amount paid, pay period, fund code amount, and program number amount. From 1983 to 1984, the report was printed on paper. In 1984, the report was placed on COM.

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 02/1989

FORMAT MANAGEMENT

Paper: Retain in Office for 1 month or until superseded and then destroy.

Computer output microfiche master: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

These retentions are based on the administrative needs expressed by the district. The COM reports are kept longer because they are sorted with other reports that are required to be kept longer.

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