AGENCY: Department of Workforce Services. Central Office Claimant Services

SERIES: 83612
TITLE: Standardized pay order claim forms
DATES: 1984-2012.
ARRANGEMENT: Numerical by batch number before filming, and by cartridge number after filming.

DESCRIPTION: This is a paper/microfilm copy file of the 603 claim cards (payorders). The 603 form is a standardized claim form used by all claimants regardless of claim type, for a specific bi-weekly claim period. Computer input of claimant answers to eligibility questions on the 603 form generates both the benefit check and the next 603 claim card. Previously used claim cards are filmed on dual track microfilm, and paper copies are destroyed after filming.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 10/2003

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection and provided error detections/corrections are completed.

Microfilm master: Retain in Office for 5 years and then destroy provided audits are completed and no litigation is pending.

APPRAISAL

Administrative Fiscal Legal

Employment Security Manual, Part V, Section 9193 mandates a three year retention; additional two year retention is based on administrative need.

PRIMARY DESIGNATION

Private

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