AGENCY: Department of Workforce Services. Central Office Claimant Services

SERIES: 83655
TITLE: Combined wage claim transfer program accounts payable ledger
DATES: 1984-2012.
ARRANGEMENT: Numerical by social security number.

DESCRIPTION: This is a computer generated paper report documenting the payable charges assessed on Utah wages which were transferred to another liable state (interstate) for use on a combined wage claim. It includes claimant name, social security number, date of claim, state and/or federal agency, percent of Utah involvement (as opposed to federal involvement), quarterly charges, balances and maximum to be charged. This report is generated to save historical data erased from the mainframe data system, and is maintained only long enough to be microfilmed. Once filmed, this report becomes part of the Claimant Benefit Record, Series 83610. This program will soon be done electronically. The only states receiving or sending paper documents will be those not yet set up for electronic billing.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 10/2003

FORMAT MANAGEMENT

Paper: Retain in Office for 2 months or until microfilmed and then destroy provided microfilm has passed inspection and provided error correction/detection is completed.

Microfilm master: Retain in Office for 5 years and then destroy provided audit is completed and no litigation is pending.

APPRAISAL

Administrative Fiscal

Retention is based on administrative need and federal audit requirements.

PRIMARY DESIGNATION

Private

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