AGENCY: Grand County (Utah). Council
SERIES: 83883
TITLE: Minutes
DATES: 1890-
ARRANGEMENT: Chronological by date of meeting.
DESCRIPTION: These minute books record the actions of the governing body of the county. The council (until 1993, the county commission, or in the territorial period, the county court) was authorized to manage all county business and property. This included auditing all claims against the county. The members authorized salaries and the purchase of supplies and services. They levied property taxes for county purposes and served as a board of equalization. The members created election precincts, road districts, and school districts and appointed superintendents of such districts. They also appointed other county officials (e.g. board of teacher examiners, quarantine physician, game commissioner, bee inspector, fruit tree inspector, sheep inspector) and set the salaries of each. The court located sites and oversaw the Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda, notices, and any public materials distributed at the meeting.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 09/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Fiscal Historical Legal
This disposition is based on the value of the series as the legal record for the county, probably the best single source of historical information on official activities (building, bonding, employees, voting, licensing, taxing, zoning, etc.)
PRIMARY DESIGNATION
Public