AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 8402
TITLE: Direct deposit authorization files
DATES: 1984-
ARRANGEMENT: Chronological by pay period for paper files, numerical by employee identification number for computer files

DESCRIPTION: These are requests from employees for the direct depositing of their paychecks and disbursements to banks and/or lending institutions. They include employee's name, social security number, name of savings or checking institution, the savings or checking account number, and a copy of the employee's deposit slip or voided check which could possibly have the employee's home address.

RETENTION

Retain for 8 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 6 months after scanned into IBM Content Manager and then destroy.

Computer magnetic storage media: Retain in Office for 8 years and then erase.

APPRAISAL

Administrative Fiscal

This retention is based on GAO's Comprehensive Schedule 033-12b.

PRIMARY DESIGNATION

Private. UCA 63G-2-302(1)(f) (2008)