AGENCY: Department of Corrections. Inmate Services

SERIES: 84134
TITLE: Mail logs
DATES: 1978-2014.
ARRANGEMENT: Chronological

DESCRIPTION: These logs are created by the mail room and are used to document the "forwarded" and the "returned to sender" mail when the inmate cannot be located in residence at the prison. It also documents mail that is refused by an inmate. These logs assure accountability of the state prison for an inmate's mail. The logs also include a list from Inmate Funds Accounting office showing money sent through the mail that was denied and returned.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1993

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative Legal

The disposition is based on the administrative need to litigation support against civil rights suits in accordance with a two-year statute of limitations as found in UCA 78-12-28(3) (1987) and a three-year statute of limitations against taking, detaining, or injuring personal property as noted in UCA 78-12-26(2) (1986).

PRIMARY DESIGNATION

Public. UCA 63G-2-301(2)(g) (2008)

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