AGENCY: University of Utah (Utah)

SERIES: 84392
TITLE: Numeric purchase orders
DATES: 1983-
ARRANGEMENT: Numerical by purchase order number

DESCRIPTION: These records are used to document the purchase transaction and to notify the department of purchase approval. They consist of the front page of the Final Purchase Order and are apparently used as an index, access point, or as a means of quick verification by Accounts Payable.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 09/1989

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

Microfilm master: Retain in State Records Center for 4 years and then destroy.

Microfilm duplicate: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

These records are used for administrative purposes in microfilm format to monitor university expenses. The film is retained for four years for audit purposes. The paper copies may be discarded when the film is retained in accordance with UCA 63-2-70.

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