AGENCY: Department of Government Operations. Division of Finance. Accounting Operations

SERIES: 8471
TITLE: Year-to-date listing of redeemed warrants
DATES: 1972-1996.
ARRANGEMENT: None

DESCRIPTION: This performs the same function and is used as often as the Month-to-Date microfiche. It is run once a month and is used as a reference source to handle questions about when checks were cashed. About 34 copies are made during each run. Finance's job is referenced at least 48 times per day. These records include the same information found in the Month-to-Date reports. This is part of the Warrant Reconciliation System.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Computer output microfiche master: Retain in State Records Center for 7 years and then destroy.

Computer magnetic storage media: Retain in Tape Library for 7 years and then erase.

APPRAISAL

Administrative Fiscal

This needs to be kept for the life of the respective redeemed warrants as a reference tool to resolve check history problems. This is also used as an audit record.

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