AGENCY: Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital

SERIES: 84886
TITLE: Medical Records/Information Management Committee minutes
DATES: 1984-2015.
ARRANGEMENT: Chronological

DESCRIPTION: These minutes document meetings of the Medical Records / Information Management Committee. They include documentation of discussion and decisions regarding State Hospital policy and procedures regarding patient medical records and information.

The committee reviews elements of the management system including chart forms, procedures, filing order, indexing, and storage and availability of records. It also identifies system deficiencies and recommends changes in format or procedures. The minutes include names of individuals attending meetings, topics discussed, and conclusions, recommendations, and committee actions.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Internal committee records, GRS-1725

AUTHORIZED: 03/02/2006

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative

Records in this series are subject to provisions of HIPAA (45 CFR 160 and 164).

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled. 42 CFR 456.113 (1990), and 42 CFR 482.24 (1990)

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