AGENCY: Department of Government Operations. Division of Finance. Accounting Operations

SERIES: 8495
TITLE: Daily input transaction file
DATES: 1984-
ARRANGEMENT: None

DESCRIPTION: It is used to list the Deposit to the Treasurer report, to produce the Daily Recap Report, and to update the Contributions Master file. After updating the Contributions Master file, it is added to the Accumulated Monthly Transaction file. It is purged before the next day's work. This file includes the Wage and Contribution Report (DF 14), Wage and Contributions Adjustment (W-2c and W-3c) Reports, interest payments accumulations, and reversal transactions.

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Computer data files: Retain in Office for 1 day and then transfer to Accumulated Monthly Transaction file.

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative

This appraisal information is based on the retention guidelines set forth in CFR 20-404.1201 and the statute of limitations for appeals set forth in Title 42 of the United States Annotated Code and the current audit requirements which dictate a retention of 5 years.

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