AGENCY: Department of Transportation. Project Development. Right of Way. Utilities and Railroads

SERIES: 85128
TITLE: Utility agreement files
DATES: 1930-
ARRANGEMENT: Alphanumerical by project number, thereunder numerical by authority number

DESCRIPTION: These files provide the legal documentation for agreements with utility companies. It could include such projects as utility relocations, street lighting, projects involving matching federal funds, etc. These utility agreements are written on any federally funded or state funded project. The plans are needed to provide installation, maintenance, and repair work at a project site. Other documentation is necessary to review past repairs and maintenance checks. The files could include executed copy of agreements, estimate of project costs, exhibit copy of plans, incoming correspondence, and also addenda and supplemental agreements. The official record copy is sent to the Construction Division to keep track of payments.

RETENTION

Retain for 40 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1999

FORMAT MANAGEMENT

Paper: Retain in Office until audit completion and then transfer to State Records Center. Retain in State Records Center for 40 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (2008)