AGENCY: Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office

SERIES: 85254
TITLE: Freemont/Atherton group therapy files
DATES: 1983-
ARRANGEMENT: Chronological, thereunder by group name/type

DESCRIPTION: These records are created when the agency meets with the social workers and psychologists contracted by the agency to conduct therapy groups for the residents at the center in order to monitor the progress and activities of the groups. Types of groups could include sex education, assertiveness training, skills development, and others. Information includes attendance records, fees charged, and group evaluation forms.

RETENTION

Retain for 10 year(s) after separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Inmate medical record, GRS-2352

AUTHORIZED: 01/07/2013

FORMAT MANAGEMENT

Paper: For records beginning in 2014 and continuing to the present. Retain in Office until scanned into UDOCA and verified per policy and then destroy.

Computer data files: Retain in Office for 10 years after jurisdiction terminates and then delete.

Paper: For records prior to and including 2013. Retain in Office for 1 year after jurisdiction terminates and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs of the agency. The agency requested the retention be increased from 5 years due to potential litigation involving these files.

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302(2)(d) 2014 )

SECONDARY DESIGNATION

Public. Utah Code 63G-2-301 (2008) Type of group, fees charged

Controlled. Utah Code 63G-2-304(1)(b) 2008 Psychiatric/psychological information