AGENCY: Department of Natural Resources. Office of Energy and Resource Planning

SERIES: 85331
TITLE: Accounting records
DATES: 1983-2005.
ARRANGEMENT: Alphabetical by category.

DESCRIPTION: These files are used to handle the agency's financial business. They consist of various accounting records such as interdepartmental transfers, travel reimbursements, vendor numbers, journal entries, warrant requests, purchase orders, expenditure adjustments, and American Express charges.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

APPRAISAL

Administrative Fiscal

These records have administrative value because they are useful to the agency in the continuing conduct of its business. They also have fiscal value because they are useful in the documentation of the agency's financial affairs. These records contain financial information related to federal contracts. Some of the information is valuable in researching current contracts. The records can be destroyed after 10 years.

PRIMARY DESIGNATION

Public. Financial information.

SECONDARY DESIGNATION

Private. Employee's name, social security number, and home address and phone number.