AGENCY: Department of Corrections. Business Services

SERIES: 8567
TITLE: Adjusting entry files
DATES: 1986-1993.
ARRANGEMENT: Numerical by adjusting entry number

DESCRIPTION: These records are used to make corrections to transactions in an inmate's account if a mistake is discovered. This record is a source document for the inmate accounting system. It is also part of the audit trail set up by the Inmate Funds Accounting Office. The files include a receipt copy of the error, a computer copy of the correction made, and a handwritten explanation of the change.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Fiscal

These records are subject to audit. The disposition reflects the audit period, which provides litigation support as well since there is only a 2-year statute of limitations for actions against a public officer or civil rights suits. See UCA 78-12-28 (1990).

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302

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