AGENCY: Department of Corrections. Institutional Services

SERIES: 8569
TITLE: Commissary accounting files
DATES: 1980-2014.
ARRANGEMENT: Chronological

DESCRIPTION: These files are kept for monthly audits of sales and purchases made by the inmate's commissary. It is also part of the audit trail and a record of purchases made by the commissary. For that reason, it doubles as an invoice or paid document. These records are also used to manage the commissary's inventory. These records are not duplicated by the department's Finance bureau or the Department of Finance. This includes financial statements accounts payable, balance sheets, audit and payment detail to vendors, and inventory control documents.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Commissary accounting files, GRS-2315

AUTHORIZED: 12/19/2000

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public

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