AGENCY: Department of Corrections. Business Services
SERIES: 8570
TITLE: Inmate account reconciliation files
DATES: 1980-1993.
ARRANGEMENT: Chronological
DESCRIPTION: These files are financial records resulting from bank transactions. They are used primarily during the first month after they are created to reconcile any errors in transactions both within the computer file and with the bank. The files include bank statements, bank copy of deposit slips, register of checks written, returned checks from both Central Utah (Gunnison) and Draper facilities, stop payment notifications, and check listings.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1990
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Fiscal
These records are subject to audit. The disposition reflects the audit period, which provides litigation support as well since there is only a 2-year statute of limitations for actions against a public officer or civil rights suits. See UCA 78-12-28 (1990).
PRIMARY DESIGNATION
Private. UCA 63G-2-302 2(b)