AGENCY: Department of Corrections. Business Services

SERIES: 8572
TITLE: Cash receipts
DATES: 1979-1993.
ARRANGEMENT: Chronological

DESCRIPTION: These receipts serve as source documents for data entry into the Inmate Accounting System and record money collected from outside sources for deposits into each inmate's account. These sources may be relatives, friends, or any other source. Each receipt includes date, name of the person making the transaction, amount, file number, receipt number, and name of inmate who owns account.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Fiscal

These records are subject to audit. The disposition reflects the audit period, which provides litigation support as well since there is only a 2-year statute of limitations for actions against a public officer or civil rights suits. See UCA 78-12-28 (1990).

PRIMARY DESIGNATION

Private