AGENCY: Department of Corrections. Business Services
SERIES: 8572
TITLE: Cash receipts
DATES: 1979-1993.
ARRANGEMENT: Chronological
DESCRIPTION: These receipts serve as source documents for data entry into the Inmate Accounting System and record money collected from outside sources for deposits into each inmate's account. These sources may be relatives, friends, or any other source. Each receipt includes date, name of the person making the transaction, amount, file number, receipt number, and name of inmate who owns account.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1990
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Fiscal
These records are subject to audit. The disposition reflects the audit period, which provides litigation support as well since there is only a 2-year statute of limitations for actions against a public officer or civil rights suits. See UCA 78-12-28 (1990).
PRIMARY DESIGNATION
Private