AGENCY: Department of Corrections. Business Services

SERIES: 8575
TITLE: Inmate release of funds authorizations
DATES: 1978-1993.
ARRANGEMENT: Chronological

DESCRIPTION: These authorizations are used as source documents for data entry into the Inmate Accounting System. They consist of an authorization to close an inmate's account upon his departure from the institution. The money is then released to the inmate. If the inmate does not have any money in his account, he is given $100 gratuitously. Information includes name of inmate, inmate number, signature, account number, and a money transfer form attached to the back.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Fiscal

These records are subject to audit. The disposition reflects the audit period, which provides litigation support as well since there is only a 2-year statute of limitations for actions against a public officer or civil rights suits. See UCA 78-12-28 (1990).

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302

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