AGENCY: Department of Corrections. Institutional Services

SERIES: 8577
TITLE: Invoices for payment to vendors
DATES: i 1978-2014.
ARRANGEMENT: Chronological

DESCRIPTION: These records are invoices received from vendors demanding payment of goods received by inmates. Generally, inmates will authorize a transfer of money from their account to the Inmate Fund in order to make payment. This is an internal process that has no connection with the state's vouchers payable system. The records include invoices, receiving documents, and copies of issued checks.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/2001

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This retention is based on the retention for warrant requests since it is essentially the same type of record. See Division of Finance's retention schedule.

PRIMARY DESIGNATION

Public

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