AGENCY: Department of Corrections. Business Services

SERIES: 8578
TITLE: Money transfer authorizations
DATES: 1979-1993.
ARRANGEMENT: Chronological

DESCRIPTION: These are authorizations signed by the inmate allowing the Business Office to transfer money out of an inmate's account to the Inmate Fund, and transfer checks written on that account to pay a vendor. This is the source document for the check file and transaction file maintained on the computer system. This includes date, signatures of inmate, staff and witnesses, the amount and payee.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Fiscal

These records are subject to audit. The disposition reflects the audit period, which provides litigation support as well since there is only a 2-year statute of limitations for actions against a public officer or civil rights suits. See UCA 78-12-28 (1990).

PRIMARY DESIGNATION

Private. 63G-2-302

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