AGENCY: Salt Lake City (Utah). Mayor. Division of Personnel

SERIES: 8769
TITLE: Human resource information system
DATES: 1940-2015.
ARRANGEMENT: None

DESCRIPTION: This automated system contains information on employee status. The system is continuously updated with individual employee records being purged two years after termination. Three separate tapes are created and stored of payroll information: Tape 1--regular payroll and adjusted payroll, taped before and after payroll run; Tape 2--sequential file for each payroll run; and Tape 3--payroll at calendar year end as a sequential file. The complete system is backed up on tape biweekly. This system includes name, hire date, salary, payment history, pension, deferred compensation, job classification, department, dependents, EEO information. The system is stored on hard disk and backed up weekly on tape.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 11/1986

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Office for 2 years after employee terminates and then erase.

Computer magnetic storage media: Retain in Agency Record Center for 3 years and then erase.

Computer magnetic storage media: Retain in Agency Record Center for 7 years and then erase.

Computer magnetic storage media: Retain in Agency Record Center for 15 years and then erase.

Computer magnetic storage media: Retain in Agency Record Center for 2 weeks and then erase.

APPRAISAL

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