AGENCY: Salt Lake City (Utah). Department of Public Utilities. Finance Division

SERIES: 8817
TITLE: Utility billing master file
DATES: 1974-2015.
ARRANGEMENT: None

DESCRIPTION: This automated file contains all the basic information on customer accounts for both water and sewer billings within the Public Utilities' billing system. It is used for billing purposes and is backed up on tape daily (Tape 1), monthly (Tape 2), and yearly (Tape 3). This file includes customer name, service address, city or county, billing cycle, mailing address, type of account, and meter reading route. The information is stored on hard disk.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1987

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Office for 3 years after account becomes inactive and then transfer to magnetic tape and COM.

Computer magnetic storage media: Retain in Agency Record Center for 2 years and then erase.

Computer output microfiche master: Retain in Office for 10 years and then destroy.

Computer magnetic storage media: Retain in Agency Record Center for 2 weeks and then erase.

Computer magnetic storage media: Retain in Agency Record Center for 3 years and then erase.

Computer magnetic storage media: Retain in Agency Record Center for 3 years and then erase.

APPRAISAL

This retention is based upon the administrative needs expressed by the division and the basic audit period of three years.

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