AGENCY: Salt Lake City (Utah).Public Works. Division of Street Maintenance

SERIES: 8937
TITLE: Sanitation work orders
DATES: 1982-2015.
ARRANGEMENT: Chronological

DESCRIPTION: This is a daily report from each crew supervisor showing work accomplished. It is used to compile monthly reports and for budget planning. It includes: project number; date; location of work; description of work; remarks; type of labor; name of employee performing work; number of hours; wage per hour; and total amount; materials used (number, type, unit price, and amount, a summary of totals of materials); labor; labor benefits; equipment; meals; and other expenses; total costs; blue stake number; invoice number; account number; date billed; date paid; construction work order; date issued; date completed; name of account to be billed; name of person making order; amount billed; and signature of supervisor.__This information has been automated and is backed up on tape.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 09/1989

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

Computer data files: Retain in Office until project completed and then delete provided put to floppy disk.

Computer magnetic storage media: Retain in Office for 7 years and then erase.

APPRAISAL

Administrative

This series was originally approved by the State Records Committee in June l986. This series is resubmitted to change the retention, to recognize the automation of the record and to schedule that information. The retention for paper is being changed from "Retain for 7 years and then destroy" to "Retain for 3 years and then destroy".