AGENCY: Salt Lake City (Utah).Public Works. Division of Street Maintenance

SERIES: 8944
TITLE: Concrete maintenance records
DATES: 1980-2015.
ARRANGEMENT: Chronological

DESCRIPTION: This record documents the replacement of concrete maintenance necessary when the city is responsible for damage caused by city vehicles (i.e. garbage trucks, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the city or contractors through the bidding process. It is used for budget purposes and to indicate the completion of the project. It includes: a card file, copies of receipts, pay vouchers, contracts, bids, correspondence, extra work orders, estimates, sketch or diagram, photographs, council district information, and proof of mailing estimate. This information has been automated and placed on floppy disk for seven years. It is backed up weekly on tape.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 09/1989

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

Computer data files: Retain in Office for 6 months or until approval of Deteriorated Concrete Inspector and then delete provided information is put to floppy disk for 7 years.

APPRAISAL

Administrative

This series was originally approved in June l986. It is resubmitted to acknowledge the automation of the record, place a retention on that information, and to substantially change the description to more accurately describe the record.

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