AGENCY: Department of Health. Bureau of Communicable Disease Control

SERIES: 9677
TITLE: Human Immunodeficiency Virus positive patient worksheets
DATES: 1981-2009.
ARRANGEMENT: Chronological, thereunder alphabetical by clinic site location, positivity, and patient name

DESCRIPTION: These positive worksheets are completed by local health department clinics during counseling sessions with patients being tested for the Human Immunodeficiency Virus (HIV). Since 1987, the worksheet has been used to gather demographic information which is entered into the data base of the Bureau of HIV/AIDS Prevention and Control. Prior to 1987, a shorter, less informative worksheet was used. The bureau reports a summary of the demographic data to the National Center for Disease Control which tracks transmission of the HIV virus and Acquired Immune Deficiency Syndrome (AIDS). The data is also helpful in estimating the risk of developing AIDS. Knowledge of a patient's testing history helps the bureau track the time frame of a patient's exposure to the HIV virus (the time between negative and positive test results), which helps the bureau identify others at risk of contracting and transmitting AIDS. The number of HIV transmissions is recorded in the epidemiology newsletter published by the Department of Health. Worksheet information includes the patient's name, age, race, marital status, address (optional), zip code, prior testing, whether blood was drawn, sexual preference, symptoms, preventative measures used by patient, test information, risk information, and counselor's notes.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 04/1996

FORMAT MANAGEMENT

Computer data files: Retain in Office permanently.

Paper: Retain in Office until scanned and then destroy.

APPRAISAL

Administrative Historical

This disposition is based upon the vital nature of the information collected after 1987. The worksheets serve as a security copy for the computer system.

PRIMARY DESIGNATION

Exempt. UCA 26-25a-101 (1990) governs information regarding communicable or reportable disease.