AGENCY: Department of Corrections. Adult Probation and Parole. Region 3. Orange Street Community Correctional Center

SERIES: 9689
TITLE: Daily activity logs
DATES: 1985-2014.
ARRANGEMENT: None

DESCRIPTION: These records document the daily activities of the residents and events occurring within the facility. The logs are created by staff members and may be used in documenting incidents that occur involving the residents. Information includes center counts, security checks, shift change information (who is on/off-duty, briefing/debriefing), staff information (pertinent occurrences), inspections, counseling information (meetings with residents), suicide watches, medical information, contact visits on-center, kitchen information, and any drug/alcohol testing information.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule First responder activity records, GRS-2025

AUTHORIZED: 06/19/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until input into the database and verified per policy and then destroy.

Computer data files: Retain in Office for 2 years and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public. Utah Code 63G-2-201(2) 2013 Shift change information, center count, center checks, security checks, maintenance information, authorizations for residents to work late.

SECONDARY DESIGNATION

Private. Utah Code 63G-2-302(2)(d) 2014 Disciplinary actions, urine test results, contact visits

Controlled. Utah Code 63G-2-304(1)(b) 2008 Psychological information

Protected. Utah Code 63G-2-305(13) 2014 Chronological notes on residents' progress in the program