AGENCY: Board of Examiners
SERIES: 977
TITLE: Meeting minutes
DATES: 1940-
ARRANGEMENT: Chronological.
DESCRIPTION: Minutes, including tape recordings, of the meetings of the Board of Examiners, which consists of the Governor, the Attorney General, and the State Auditor who is designated as the secretary of the board and compiles these records. The Board is empowered "to examine all claims against the state or a political subdivision, for the payment of which funds appropriated by the Legislature or derived from any other source are not available." The Board is required to "keep a record of all its proceedings," and "an abstract of all claims must be entered upon the minutes of the board before they are acted upon," as stated in UCA 63G-9-204 (2008). Information includes claims presented to the Board for payment, minutes of meetings, agendas, Attorney General Opinions, letters of notification of Board meetings, and miscellaneous correspondence.
RETENTION
Permanent. Retain for 3 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/18/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Archives with authority to weed.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Sound recordings: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
These records have evidentiary value and serve as a history of board and committee actions. They contain minutes of open committee and board meetings as required by UCA 52-4-7. (2005) Records may also include agenda, recordings, recordings and minutes of closed portions of meetings, and other supporting documentation.
PRIMARY DESIGNATION
Public