AGENCY: Duchesne County School District (Utah)

SERIES: 9878
TITLE: Payroll register
DATES: 1971-
ARRANGEMENT: Chronological, thereunder alphabetical by employee's name

DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.

RETENTION

Retain for 65 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Employee wage history records, GRS-1905

AUTHORIZED: 07/15/2015

FORMAT MANAGEMENT

Paper: For records beginning in 1971 through 1992. Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: For records beginning in 1971 through 1992. Retain in Archives for 65 years and then destroy.

Microfilm duplicate: For records beginning in 1971 through 1992. Retain in Archives for 65 years and then destroy.

Paper: For records beginning in 1992 and continuing to the present. Retain in Office for 1 year or until administrative need ends and then destroy.

Computer output microfilm master: For records beginning in 1992 and continuing to the present. Retain in State Records Center for 65 years and then destroy.

Computer output microfilm duplicate: For records beginning in 1992 and continuing to the present. Retain in Office for 65 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the district's business administrator.

PRIMARY DESIGNATION

Private